It is Saturday night and I finally decide to take action, Filofax-wise!
I'm sitting with my dear 'Filito' in my hand. The QuoVadis, the Moleskine, and the Kendal lie on the table, staring back at me in defiance. I really don't know how to organise and coordinate my planners...I 've not used Filito for what seems like a very long time!
I blame it on my life, being currently as exciting as a coconut, with a quantum of things to do, people to meet.
Mind you I have been very busy these past days working on a website, and next week will find me working on the design of their stationery.
But let's not get side-tracked.
I started using the Quovadis with the purpose of organising and detailing every necessary aspect of our move to the UK. I would scribble daily to-do's, meetings, sales, pick-ups, packed items, etc.
At the same time I would use my Finsbury as usual, with my appointments and journal, to do lists, notes, etc.
It helped me a lot keeping the moving separate from my life and work aspects. This also kept me from oversaturating my Finsbury and I was actually getting things done from both planners.
But now my life is so quiet that keeping both journals is redundant.
This being the case, I quickly stopped writing in my journal, thus not even opening my Finsbury in more than 4 days in a row. I hadn't even started writing new To do's since we got here, and I didn't even bother. I simply kept on using the Quovadis, but even this would remain unopened for two days straight.
To make matters worse, two weeks ago, in a bout of impulsiveness I got a small Moleskine 18 month Weekly Notebook Diary, telling myself that it was only for 'investigation' purposes when really I was beginning to doubt Filito's effectiveness for being such a complex system.
That is when I realised that it was MY system that had stopped working for me, not Filofax per se. I had to find a new way to rearrange, to redesign my system so I would use it again.
I decided I would let Filito take a much deserved rest, and intentionally kept it closed and without its pen to keep me from trying to fiddle with it. Once I set up my mind to redesign it, I would open it once again.
That time is now.
To start, I have put aside the other planners, and written down the sections I currently keep in my filo. Next, I sort them out into three categories:
Need: Journal, Calendar, To Do, Notes
Take out: Addresses, Financial, Japanese, Sudoku, Pictures and random stuff
What about?: Idea Catcher, Size charts (self made), Underground map, City map, World map, Post its (none atm), Plastic envelopes
Once that's been done I take all the sections out and place them on the table, and start revising the ones that fall in the 'Need' category and come up with a more logical order for them.
I also put back the important photos but in different order/parts, and add only one of the plastic envelopes which I have previously emptied out. This time I will try to use it sparingly.
From all the maps I decide to only keep the one of the world, the sizes chart will be recopied into the Kendal, which is where I most need it whenever I go shopping, as I've already done with the addresses.
The remaining sections I stack up neatly in order, wrap a rubberband around them and stash them away in the 'Filofax Box'. I shall find a use for them in the near future, I know.
I put back the four main sections in the following order: To do, Notes, Appointments, Diary (Journal). Here's a sneak peek into my tabs:
Now Filito is looking tidier and slimmer after getting rid of all the unused sections!
I have also gotten rid of the ugly home-made extra pen loop, and have assigned a new Pilot for it.
In order to not spend valuable time freaking out whether or not I'm coming up with the perfect set-up, I must remind myself that it is JUST A PLANNER and that I actually CAN change my system as many times as I need to.
I am also keeping in mind that in order for my 'new' system to work, ultimately it is me who has to work with it, otherwise it will still be useless. So I make a promise to Filito to try and update as often as possible, and to reactivate the To do's and Notes sections, so we can be inseparable once again as we used to be.
I am now excited to see how this week goes, hopefully I can stay on track and update it, and set up To Do lists that actually make sense!